Tokita Seed America is seeking an Office and Inventory Manager based at the office in Gilroy, California.

To apply, please email your cover letter and resume to careers@tokitaseedamerica.com with "Office and Inventory Manager" in the subject line.

The responsibilities for this position include:

Inventory

• Create purchase schedules and manage receiving of new inventory.
• Ensure all transactions are recorded in a timely and accurate manner, to reflect an accurate inventory position at all times.
• Oversee the maintenance of e-commerce inventory on Shopify.
• Conduct quarterly audit of inventory.
• Build inventory KPI dashboards and reporting to share risk and opportunities with leadership as part of quarterly operations reviews.

Accounting

• Coordinate documentation and execution of accounts receivable and accounts payable.
• Regularly update the balance sheet for as needed reporting to the executive team.
• Conduct monthly bank reconciliation.
• Prepare and present an annual report summarizing financial activities to the executive team.

Shipping

• Collaborate with US and International Sales divisions on inventory movements to partners and customers.
• Create necessary documentation for customer orders (e.g., phytosanitary certificates, etc.) and for incoming shipments (inventory, trial seed, etc.).
• Pack and send shipments as needed.
• Develop, improve, and document standard operating procedures (SOPs) for shipping and receiving processes. Continuously improve inventory management, QA, and shipping processes to develop best practices.
• Verify shipping invoices to ensure all items are accounted for.

Additional Responsibilities

• Supervise a team of 2-3 individuals who conduct day-to-day office operations.
• Establish annual goals and conduct annual reviews for supervisees.
• Manage organic certification.
• Conduct quality assurance (QA) duties as required (e.g., germination tests).
• Ensure office organization, including purchasing of office supplies as needed.

Requirements:

• Bachelor’s Degree and 3+ years of experience in business or agriculture.
• Demonstrated leadership skills; proven ability to supervise and direct employees.
• Accounting and inventory management skills required.
• Strong experience with Excel, Quickbooks, and Shopify highly preferred.
• Strong oral and written communication skills.
• Ability to effectively respond to direction and questions from managers, employees, vendors, and customers.
• Strong organizational skills and ability to manage multiple priorities effectively.
• A flexible team player who develops trust and can work cross-functionally to drive results.

Compensation commensurate with experience, payable according to the Company’s standard payroll schedule and practices.

The following benefits are also included:

• Annual bonuses according to performance and goal achievement.
• 14 days paid vacation per year.
• Reimbursement for all work-related expenses, including mileage reimbursement for non-commute car travel.
• Coverage of 50% of health insurance costs.

To apply

To apply, please email your cover letter and resume to careers@tokitaseedamerica.com with "Office and Inventory Manager" in the subject line.

About Tokita:

Tokita Seed Company was founded in 1917, and remains a family-owned company to this day. It is one of the most well-established vegetable breeding companies in Japan, and has gained recognition around the world for varieties such as Sun Gold tomatoes and Fioretto cauliflower. Tokita’s innovative work has introduced Italian vegetables into Japan through the Gusto Italia project, and now brings Japanese varieties to market through the Oishii Nippon Project in the US, Italy, and India.
Japanese website: https://www.tokitaseed.co.jp/
English website: https://www.tokitaseed.co.jp/eng/index_e.php